Whether you're a new startup or an established business in Hong Kong, having a registered company secretary is not just a legal requirement—it’s crucial for ongoing compliance with the Companies Ordinance. From handling company formation to filing annual returns and updating business records, professional secretarial services ensure your operations stay compliant, organized, and efficient.
Need a Company Secretary or Virtual Secretarial Support?
Toby connects you with licensed company secretaries and corporate service firms that specialize in Hong Kong’s regulatory framework. Whether you’re setting up a private limited company or need a named secretary for maintenance filings, you can compare top-rated providers with transparent pricing and verified credentials.
Want to Know the Cost of Secretarial Services?
Pricing depends on service scope (e.g., basic filings vs. full compliance), company type, and whether additional services like address provision or nominee services are required.
Typical price range in Hong Kong includes:
- Annual company secretary service: HKD $1,000 – $3,000
- Company incorporation + first-year secretary service: HKD $3,000 – $6,000
- Annual return filing: HKD $500 – $1,200
- Virtual office address: HKD $1,000 – $2,500/year
Submit your request on Toby for customized quotes based on your business needs.
What Do Secretarial Services Include?
Typical responsibilities include acting as the named company secretary, preparing and filing Annual Returns (NAR1), updating company structure (e.g., directors or shareholders), maintaining statutory records, handling business registration renewals, and assisting with board resolutions and AGM documents. Many firms also offer company incorporation, address services, and compliance consulting.
Why Choose Company Secretaries on Toby?
All secretarial firms and professionals listed on Toby are identity-verified and reviewed by real clients. Whether you’re looking for a basic compliance solution or a long-term partner, you can easily compare experience, service packages, and past client ratings before making a decision.
How Long Does Company Setup or Filing Take?
- Company incorporation: 1–3 working days (e-Registry)
- Annual return filing: same day with proper documents
- Company structure update: 1–2 working days for documentation, up to 1 week for registry updates
Why Outsource Secretarial Work?
A professional company secretary ensures that your filings are accurate and submitted on time, avoiding fines and legal issues. They also provide guidance on compliance with Hong Kong's Companies Ordinance and handle administrative tasks that free you to focus on growth.
How to Choose the Right Secretarial Provider?
Look for providers with experience in your industry, clear fee structures, digital service options, and good client reviews. Toby makes the search easier by letting you compare providers in one place—saving time and reducing risk.
Why Hire a Professional Company Secretary Instead of DIY?
Failure to meet filing deadlines or maintain proper records can result in penalties or deregistration. A licensed company secretary understands the requirements and helps safeguard your business from compliance errors, while supporting smoother corporate governance.
Is a company secretary required in Hong Kong?
Yes. All limited companies in Hong Kong must appoint a company secretary, as required by the Companies Ordinance.
Can I appoint myself as company secretary?
If you're the sole director, you cannot also act as the company secretary. You’ll need to appoint another person or a corporate secretarial firm.
Ready to simplify your company filings and compliance? Submit your secretarial services request on Toby now—get matched with verified professionals and receive free quotes today!